MANAGEMENT AND ADMINISTRATION
SIMPLIFY YOUR ADMINISTRATION AND KEEP THE FOCUS ON YOUR BUSINESS
28 YEARS IN THE POWER SECTOR AT THE SERVICE OF YOUR ADMINISTRATION
COTESA offers a specialised back-office structure for power sector companies, bringing together technical knowledge, structured processes and several support areas in a single solution.
By outsourcing administrative and regulatory activities, the client gains efficiency, reduces risk and frees its team for the strategic decisions of the business. More than executing processes, we deliver structure, predictability and strategic support.
COMPLETE ADMINISTRATION, ONE SOLUTION
FINANCE, ACCOUNTING AND REGULATORY
Statutory and regulatory accounting, controllership, treasury, accounts payable and receivable, cash flow, billing, tax management and compliance with regulatory obligations.
GOVERNANCE, CONTRACTS AND LEGAL SUPPORT
Corporate governance, corporate filings, legal advisory, contract management, insurance, guarantees, price adjustments, amendments and deadline tracking.
PROCUREMENT AND OPERATIONAL SUPPORT
Supplier management, negotiations, purchase orders, indicators, procurement portal, corporate travel, fleet and traceability of approvals.
PEOPLE, SAFETY AND ENVIRONMENT
Payroll administration, Human Resources, recruitment, onboarding, indicators, training, occupational health and safety, contractor management and environmental support.
WHAT WE DELIVER IN EACH G&A SOLUTION
- Accounting classification of documents under international standards (IFRS)
- Accounting for transmission concession contract assets under Brazil’s CPC 47 (equivalent to IFRS 15)
- Monthly close within the first business days, reliably and on time
- Preparation of statutory financial statements
- Support for internal and external audits
- Presentation of the financial statements to the Audit Committee and the Board
- Preparation of regulatory financial statements
- Accounting for the transmission company’s assets under the Asset Control Manual
- Filing of regulatory obligations with the regulator (BMP, RIT, PAC, CAC, RCP)
- Recognition of asset control after unitisation
- Accounting control and financial movement of R&D funds
- Monitoring and presentation of monthly results, explaining the main variances
- Preparation of the annual budget and its revisions
- Calculation of the debt service coverage ratio and covenant monitoring
- Preparation of the Management Report for annual publication
- Preparation of materials for board and audit committee meetings
- Weekly meeting with the executive board to align all areas
- Treasury, accounts payable and receivable
- Projection and monitoring of the annual cash flow
- Movement of financial investments
- Management of overdue receivables
- Debt management and control of loan guarantee clauses
- Convening, attending and chairing meetings and shareholder assemblies
- Control and registration of minutes with the commercial registry
- Drafting of corporate instruments
- Maintenance of certificates with the competent authorities
- Control of digital certificates
- Monitoring of easement registrations
- Analysis of court appraisals and definition of land strategy
- Follow-up of land proceedings
- Guidance and support on land matters
- Advisory legal support to the board of directors and executive management
- Litigation follow-up in the company’s interest
- Review and approval of contracts
- Tax management of operations, with emphasis on Brazil’s tax reform changes
- Issuance of outbound tax documents under current legislation
- Review and validation of inbound documents and correct taxation
- Assessment of direct and indirect taxes
- Preparation and filing of ancillary obligations (federal, state and municipal)
- Management of tax incentives such as REIDI and state special tax regimes
- Continuous monitoring of tax legislation and mitigation of tax risks
- Review and validation of draft contracts, with monitoring of term dates
- Periodic price adjustments under the contract or official indices
- Management of amendments, extensions and terminations
- Issuance of measurement certificates and follow-up of client approval
- Management of contractual insurance and guarantees
- Full fleet management: maintenance, periodic performance and vehicle usage reports
- Sourcing of suppliers based on quality, lead time and price competitiveness
- Negotiation of prices, deadlines and payment terms
- Issuance and follow-up of purchase orders, with active support to the requester
- Supplier performance assessment and KPIs
- Supplier relations for handling non-conformities and strategic partnerships
- Customised procurement portal, with traceability and tiered approval levels
- Corporate travel management (flights and accommodation) with cost indicators
- Preparation and monitoring of the risk management and occupational health programmes required by Brazilian law (PGR, PCMSO)
- Management of mandatory training and continuous team development
- Monitoring of personal and collective protective equipment use
- Contractor management and approval of equipment purchase and use
- Development of technical procedures (e.g. working at height, energy isolation)
- Support in preparing job safety analyses and issuing work permits
- Investigation of incidents, accidents and near misses to propose improvements
- Campaigns to prevent accidents and occupational illness
- Development and management of the environmental aspects and impacts register
- Support in managing waste, effluents and emissions under the applicable law
- Monitoring of noise and environmental impacts
- Sustainability programmes and reduction of environmental impact
- Support in environmental licensing and compliance with its conditions
- Preparation of statutory reports (IBAMA and state environmental agencies)
- Hiring and termination of employees
- Payroll preparation
- Time and attendance control
- Benefits administration (transport and meal allowances, health plan and others)
- Statutory and labour obligations
- Management of leaves of absence
- Attraction and selection of new employees
- Onboarding of new employees
- Leadership development programmes
- Management of indicators and strategic reports for decision-making
BENEFITS FOR THE CLIENT
- A specialised structure with no need to build it in house
- Greater predictability and control
- Standardised and traceable processes
- Reduced administrative, tax and regulatory risk
- More reliable information for decision-making
- A solution adaptable to each company’s needs
SYSTEM OPERATIONS CENTER
Supervision, control and logging of assets in real time, with our own team on uninterrupted shifts.
FREQUENTLY ASKED QUESTIONS ON G&A
A specialised management and administration structure for power sector companies, bringing together technical knowledge, structured processes and several support areas in a single solution, with 28 years of sector experience.
Four broad fronts: finance, accounting and regulatory; governance, contracts and legal support; procurement and operational support; and people, safety and environment. Each has a detailed and adaptable scope.
A specialised structure with no need to build it in house, greater predictability and control, standardised and traceable processes, reduced administrative, tax and regulatory risk, and more reliable information for decision-making.
SIMPLIFY YOUR ADMINISTRATION WITH A STRUCTURE THAT
KNOWS WHAT THE POWER SECTOR DEMANDS
Talk to our team and build the back-office solution that fits your company.